The way you write shapes readers’ views of you, especially in business. As today’s working world is so information driven, it’s essential that you have the skills to keep up. Here are seven tips that you can use to improve your skills, and be an excellent communicator with your team.
- Less is more
You’d think that the more you write, the more you can get across to your audience. In fact, it’s the other way around. If you can get across what you want to say in the least words possible, then your audience is much more likely to understand you.
Instead, try writing your most important point into the first sentence of your communication. You’ve given the reader the most important thing they need to know, right away.
- Use online tools
Writing is seen as a solitary act, but that doesn’t mean you shouldn’t get help where you can take it. There are several very useful online tools that can help you with the writing and editing process.
For example, you can try using Citation Generator if you need correct citations for any sources you’re using. You could also use Convert Case if you’ve accidentally written something in Caps Lock. Find the tools that work best for you.
- Keep your grammar sharp
Good grammar is the basis of good writing. It helps with reader comprehension, and makes your message clearer from the get go. If you have excellent grammar, it reflects well on you. Anyone who writes with less than great grammar can look rather sloppy, something you obviously want to avoid.
If you’re unsure about grammar, you can get help online. Try a site like Paper Fellows if you want some advice. The writers there can point you in the right direction.
- Proofread your writing
No matter what you write, you need to be proofreading it. If you send out writing that contains easily corrected errors, it can show the reader that you don’t really care about what you’re saying to them.
- Save templates
Have you written a letter or email that you’re really proud of? Maybe it got the results you were expecting, and more. Maybe the reader reacted well to it. Whatever the reason, save that communication as a template.
Templates are great as they’re already proven, and all you have to do is switch out the relevant information before you send it. As well as this, you’ll save a lot of precious time while writing with them.
- Know when to bring in the experts
Sometimes a communication is so important that you don’t want to risk writing it yourself. If this is the case, bring in an expert who can help you out. They’ll write a communication that’s high quality, and you won’t have to worry.
- Keep the tone just right
In all of your communications at work, you need to be professional. That’s a given, but it doesn’t mean that everything you write needs to be formal. If you’re overly formal, it can be alienating, depending on who you’re writing to.
Instead, imagine that you’re sitting across from the reader during a lunch meeting. That way, your tone will be professional but approachable.
With a little work your business writing can become exemplary. Try these tips out and see for yourself.
Mary Walton is an editor at Australian assignment writing service. She also helps online businesses to find passionate remote workers; and creates awesome resumes at Resumention. Mary has an educational blog Simple Grad, there you can find useful info on college life and college tips.